This section provides standardized reporting templates to ensure all DAO outputs are transparent, measurable, and aligned with the DEP program structure.

1. Proposal Report Template (Per DAO Group)

Each DAO group must submit a Proposal Report after completing their approved project. This report aligns with the Detailed Proposal Template and the Proposal Qualification Checklist.

The Proposal Report serves as the group’s completion record and the basis for releasing the second (30%) payment after review and verification.

Submit by: Group representative

Draft submission via: DAO Drive → DAO Working Files → Draft Reports Folder

• Qualified by: DAO Facilitators 

Final submission via: XDAO (Create Proposal voting)

• Voted by: DAO members

Template Structure

1. Basic Information
   
   • DAO name and group
   • Proposal title and summary
   • Group leader and members (with roles)
   • Reporting date
     
2. Execution Summary
   
   • Key activities completed (linked to original proposal plan)
   • Challenges and adjustments made during execution
   • Partnerships or collaborations involved
     
3. Budget Report
   
   • Actual spending vs. proposed budget
   • Receipts or screenshots (as attachments in folder)
   • Summary of in-kind contributions (if any)
     
4. Outcomes & Evidence
   
   • Number of outcomes achieved (e.g., trees planted, meals served, sessions held, reflections completed)
   • Photos, documents, or media links (stored in DAO Drive)
   • Any verifiable impact indicators
     
5. Reflections & Learning
   
   • Key takeaways from execution
   • Group reflections on DAO collaboration, decentralization, and accountability
   • Suggestions for future improvement

2. DAO Summary Report (Final DAO Report)

After all group reports are submitted, DAO Facilitators will consolidate them into one DAO Summary Report. This summarizes all group outcomes, learnings, and reflections at the DAO level.

Purpose:

• To present DAO-wide achievements and collective insights.
• To document the DAO’s overall impact and contributions to DEP.

Template Structure

1. Overview
   
   • DAO name and mission focus
   • Total number of groups and proposals executed
   • Total fund allocation and usage
     
2. Execution Summary
   
   • Summary of each group’s activities and outcomes
   • Highlights and success stories
     
3. Consolidated Budget
   
   • Total budget allocated vs. used (by group and DAO overall)
   • Major spending categories
     
4. Impact Overview
   
   • Aggregated quantitative results (e.g., total trees planted, meals delivered, sessions held)
   • Qualitative outcomes (testimonials, quotes, stories)
     
5. Reflections & Recommendations
   
   • Collective learning points across groups
   • Proposals for DAO improvement and scalability
   • Future opportunities or next-phase directions
     
6. Attachments
   
   • Individual group reports
   • Media folder links
   • DAO voting and participation summaries

Submission & Review Flow

DAO Facilitators consolidate all group reports → submit DAO Summary Report → public recognition and closure.

Group submits Proposal Report → DAO Facilitators review → 30% final payment released.