Proposals and Reporting

In the DAO Experimentation Program, proposals and reports are the main tools we use to coordinate, act, and learn as a collective. Every DAO member has the ability to suggest actions and share what they’ve done.

There are two layers of reporting in the DAO Experimentation Program:

• Participant Action Reports: submitted individually after each proposal is executed
• DAO-Level Summary Reports: submitted by facilitators mid-program and at the end
  

This page outlines how to submit a proposal, how voting works, and how to report on completed actions.

What Is a Proposal?

A proposal is a short plan for an action that helps your DAO achieve its goal. It includes:

• What you want to do
• How it supports the DAO’s mission
• What resources or budget you need
• Who will do it
• What outcomes you aim for

You can propose solo or as a small team. Proposals should be simple, clear, and doable within the program timeframe.

Proposal Template

You can submit proposals with budget requests via the Send Token voting feature on XDAO, following this structure:

• Title: Short and descriptive
• Submitted by: Your name(s)
• DAO: The DAO you’re proposing to (e.g. Grow Together DAO)
• Goal: What you want to do and why
• Budget Requested: Amount (max guidelines will be shared per DAO)
• Execution Plan: Steps, timeline, who’s involved
• Expected Outcome: What success looks like
• Support Needed: Any help required (translation, tech, etc.)

You can also link a photo, map, document, or short video if helpful.

Example Proposals per DAO

Grow Together DAO

Nourish DAO

Connect DAO

Reflection DAO

Proposal Submission Process

1. Draft your proposal using the provided template
2. Submit it to your DAO via XDAO platform (Send Token voting feature)
3. Your proposal is reviewed by other DAO members
4. A voting period opens (usually 3–5 days)
5. If approved, funds are disbursed and action can begin

DAO facilitators may help manage deadlines and guide first-time proposers.

Voting on Proposals

All DAO members have equal voting power. Voting can be done through XDAO. 

Voting options are usually:

• Yes
• No
• Abstain

A proposal will pass with quorum 50%, defined by each DAO.

After Approval: Execution Guide

Once a proposal is approved:

1. Receive Funds: XDAO will execute the transfer to your wallet based on the approved amount.
2. Coordinate Your Action: Use internal channels (Discord) to update your team and get support.
3. Document While You Work: Take photos, keep notes, save receipts if relevant.
4. Share Quick Updates: Let your DAO know if you run into challenges or need to adjust your plan.
5. Submit Your Report: Use the DAO Report Submission Form and provide links to documentation. Reports are lightweight and focused on clarity, not perfection.
6. Support Others: If you’re done early or have extra capacity, support another DAO member’s project or help them document.

Proposal Reporting Template

• Action Completed: What you did
• Date(s): When it happened
• Team: Who was involved
• Photos / Files: Link to visual or file evidence
• Budget Used: How the funds were spent
• Reflections: What worked, what was hard, what surprised you

You may also submit a personal reflection to the shared Reflection DAO archive.

Where to Submit

Each DAO has:

• A proposal submission space: XDAO
• A Report Submission Form
• A Drive shared folder of 
  • Report and KAT tracker sheet
  • Collected reports 

DAO-specific links will be provided via Discord.

DAO facilitators will support with reminders and clarity.

DAO Summary Reports

Each DAO is asked to submit:

• First Round Summary Report (September)
• Final DAO Report (October)

These are submitted by DAO facilitators and used to evaluate the progress and outcomes of the DAO as a whole.

All proposals, votes, and expenses are automatically recorded via the DAO’s XDAO platform. DAO Facilitators assist in coordinating reporting for program-level summaries.

📥 DAO Summary Report Templates

Impact Tracking Template 

Facilitators are expected to maintain a running log of DAO impact outcomes using the Impact Tracking Template.

This complements individual proposal reports and ensures program-wide metrics can be tracked clearly.

📥 Impact Tracking Template

Why It Matters

Proposals and reports allow your DAO to:

• Coordinate actions transparently
• Celebrate accomplishments
• Learn from challenges
• Ensure fair KAT rewards and fund use
• Build trust in a decentralized setting