Proposals and Reporting

In the DAO Experimentation Program, proposals and reports are the main tools we use to coordinate, act, and learn as a collective. Every DAO member has the ability to suggest actions and share what they’ve done.

There are two layers of reporting in the DAO Experimentation Program:

• Participant Action Reports: submitted individually after each proposal is executed
• DAO-Level Summary Reports: submitted by facilitators mid-program and at the end
  

This page outlines how to submit a proposal, how voting works, and how to report on completed actions.

 

What Is a Proposal?

A proposal is a short plan for an action that helps your DAO achieve its goal. It includes:

• What you want to do
• How it supports the DAO’s mission
• What resources or budget you need
• Who will do it
• What outcomes you aim for

You can propose solo or as a small team. Proposals should be simple, clear, and doable within the program timeframe.

 

Proposal Template

You can submit proposals following this structure:

• Title (60 characters): Proposal [Proposal name] by [Participant name]
• Submitted by: Your name(s)
• DAO: The DAO you’re proposing to (e.g. Grow Together DAO)
• Goal: What you want to do and why
• Budget Requested: Amount (max guidelines will be shared per DAO)
• Execution Plan: Steps, timeline, who’s involved
• Expected Outcome: What success looks like
• Support Needed: Any help required (translation, tech, etc.)

You can also link a photo, map, document, or short video if helpful.

 

Example Proposals per DAO

Grow Together DAO

Title: Plant 100 Trees in Bac Ninh with Youth Group

Submitted by: Linh Nguyen

DAO: Grow Together DAO

Goal: Engage local youth in a one-day planting campaign to contribute to the 1,000-tree target

Budget Requested: $250

• $150 for 100 saplings
• $50 for transportation
• $50 for team refreshments

Execution Plan:

• Coordinate with a local high school environmental club
• Purchase saplings from a local nursery
• Host planting event in a public park on July 14
• Take photos and log exact locations

Expected Outcome: 100 trees planted with youth involvement, 10 photos submitted, GPS locations mapped

Support Needed: Visual template for reporting

 

Nourish DAO

Title: Community Meal Drive in Kuala Lumpur

Submitted by: Amirah Yusof

DAO: Nourish DAO

Goal: Prepare and deliver 100 healthy meals to elderly and migrant workers in Pudu area

Budget Requested: $300

• $180 for ingredients
• $70 for packaging
• $50 for delivery (volunteer fuel & parking) 

Execution Plan:

• Collaborate with a local mutual aid network
• Cook in shared community kitchen
• Distribute meals within 2 hours to 3 known care points
• Document delivery with photos and recipient quotes 

Expected Outcome: 100 meals delivered, 20 photos, 3 short recipient testimonials

Support Needed: KAT tracker walkthrough for team

 

Connect DAO

Title: 10 TECD Sessions on Memory Games and Music

Submitted by: Samuel Tran

DAO: Connect DAO

Goal: 10 TECD Sessions on Memory Games and Music with seniors from local

Budget Requested: $60 

Execution Plan:

• Invite 3-5 seniors from neighborhoods or local care facilities (Independent Living Communities, Assisted Living Facilities, Continuing Care Retirement Communities, Day Care Centers…)
• Host 10 sessions over 2 weeks
  • Tools: TECD app
  • Theme: Strengthening memory through music and interactive games
• Session documentation: recap, insight notes, 3rd-cam recording and photos (with consent)

Expected Outcome: 10 sessions logged Successful in app, 10 session documentation submitted

 

Reflection DAO

Title: Story Circle: What the Trees Taught Me

Submitted by: Diana Lee

DAO: Reflection DAO

Goal: Create a safe space for members of Grow Together DAO to reflect and share personal stories

Budget Requested: $80

• $30 for Zoom Pro (1 month)
• $50 for transcription and editing support 

Execution Plan:

• Invite 8–10 participants from Grow Together DAO
• Facilitate a 1-hour story circle in English and Vietnamese
• Transcribe and summarize 3 stories
• Add 1 to final showcase zine

Expected Outcome: 3 polished stories, 1-page summary, audio clip from session

Support Needed: Story review from Reflection DAO editor

Proposal Submission Process

DAO participants submit funding or action proposals via the Create Proposal voting feature on XDAO. This enables a clearer, time-bound decision-making process.

1. Draft Proposal using the template provided.
2. Submit via Create Proposal on XDAO with a 7-day voting period.
3. Your proposal is reviewed and voted by other DAO members
4. Once quorum is met and the proposal is passed, a Send Token vote will be initiated to transfer 60% of the requested budget.
5. After execution, submit a completion report.
6. A second Send Token vote is initiated for the remaining 40% payout, contingent on report acceptance.

This 60-40 funding model promotes accountability while enabling execution support.

DAO facilitators may help manage deadlines and guide first-time proposers.

 

Voting on Proposals

All DAO members have equal voting power. Voting can be done through XDAO. 

DAO members vote Yes / No within the 7-day period.

Once voting ends and quorum is met, a Send Token vote is used for actual token transfers (60% after voting, 40% after reporting)

A proposal will pass with quorum 34%, defined by each DAO.

 

After Approval: Execution Guide

Once a proposal is approved:

• Receive Funds: After passing the Create Proposal vote, the DAO facilitator will initiate a Send Token vote to transfer 60% of the requested budget to your wallet.
• Coordinate Your Action: Use DAO communication channels (e.g. Discord) to update your team and request support if needed.
• Document While You Work: Take photos, note key activities, and save receipts if applicable.
• Share Quick Updates: Keep your DAO informed. Let others know if you face challenges or need to adjust your plan.
• Submit Your Report: Use the DAO Report Submission Form and include supporting links or media. Reports are meant to be simple and clear.
• Receive Final Payout: DAO facilitators will review your report before initiating the 40% payout. If your report is incomplete or unqualified, the second payment will not be issued. You'll receive feedback if clarification is needed.
• Support Others: If your project finishes early or you have spare time, offer support to others in your DAO or assist with documentation.

 

Proposal Reporting Template

• Action Completed: What you did
• Date(s): When it happened
• Team: Who was involved
• Photos / Files: Link to visual or file evidence
• Budget Used: How the funds were spent
• Reflections: What worked, what was hard, what surprised you

You may also submit a personal reflection to the shared Reflection DAO archive.

 

Where to Submit

Each DAO has:

• A proposal submission space: XDAO
• A Proposal Report Form
• A Drive shared folder of 
  • Report and KAT tracker sheet
  • Collected reports 

Please check Onboarding Hub for DAO-specific links of Proposal Report Form.

DAO facilitators will support with reminders and clarity.

 

DAO Summary Reports

Each DAO is asked to submit:

• First Round Summary Report (September)
• Final DAO Report (October)

These are submitted by DAO facilitators and used to evaluate the progress and outcomes of the DAO as a whole.

All proposals, votes, and expenses are automatically recorded via the DAO’s XDAO platform. DAO Facilitators assist in coordinating reporting for program-level summaries.

📥 DAO Summary Report Templates

 

Impact Tracking Template 

Facilitators are expected to maintain a running log of DAO impact outcomes using the Impact Tracking Template.

This complements individual proposal reports and ensures program-wide metrics can be tracked clearly.

📥 Impact Tracking Template

 

Why It Matters

Proposals and reports allow your DAO to:

• Coordinate actions transparently
• Celebrate accomplishments
• Learn from challenges
• Ensure fair KAT rewards and fund use
• Build trust in a decentralized setting