In the DAO Experimentation Program, proposals and reports are the main tools we use to coordinate, act, and learn as a collective. Every DAO member has the ability to suggest actions and share what they’ve done.

There are two layers of reporting in the DAO Experimentation Program:

• Participant Action Reports: submitted individually after each proposal is executed
• DAO-Level Summary Reports: submitted by facilitators mid-program and at the end
  

This page outlines how to submit a proposal, how voting works, and how to report on completed actions.

PROPOSALS

What Is a Proposal?

A proposal is a short plan for an action that helps your DAO achieve its goal. It includes:

• What you want to do
• How it supports the DAO’s mission
• What resources or budget you need
• Who will do it
• What outcomes you aim for

You can propose solo or as a small team. Proposals should be simple, clear, and doable within the program timeframe.

Proposal Template and Example

Proposal Submission Process

DAO participants submit funding or action proposals via the Create Proposal voting feature on XDAO. This enables a clearer, time-bound decision-making process.

1. Draft Proposal using the template provided.
2. Submit via Create Proposal on XDAO with a 14-day voting period.
3. Your proposal is reviewed and voted by other DAO members
4. Once quorum is met and the proposal is passed, a Send Token vote will be initiated to transfer 70% of the requested budget.
5. After execution, submit a completion report.
6. A second Send Token vote is initiated for the remaining 30% payout, contingent on report acceptance.

This 70-30 funding model promotes accountability while enabling execution support.

DAO facilitators may help manage deadlines and guide first-time proposers.

Voting on Proposals

All DAO members have equal voting power. Voting can be done through XDAO. 

DAO members vote Yes / No within the 14-day period.

Once voting ends and quorum is met, a Send Token vote is used for actual token transfers (70% after voting, 30% after reporting)

A proposal will pass with quorum 34%, defined by each DAO.

After Approval: Execution Guide

Once a proposal is approved:

• Receive Funds: After passing the Create Proposal vote, the DAO facilitator will initiate a Send Token vote to transfer 70% of the requested budget to your wallet.
• Coordinate Your Action: Use DAO communication channels (e.g. Discord) to update your team and request support if needed.
• Document While You Work: Take photos, note key activities, and save receipts if applicable.
• Share Quick Updates: Keep your DAO informed. Let others know if you face challenges or need to adjust your plan.
• Submit Your Report: Use the DAO Report Submission Form and include supporting links or media. Reports are meant to be simple and clear.
• Receive Final Payout: DAO facilitators will review your report before initiating the 30% payout. If your report is incomplete or unqualified, the second payment will not be issued. You'll receive feedback if clarification is needed.
• Support Others: If your project finishes early or you have spare time, offer support to others in your DAO or assist with documentation.

REPORTS

Proposal Reporting Template

• Action Completed: What you did
• Date(s): When it happened
• Team: Who was involved
• Photos / Files: Link to visual or file evidence
• Budget Used: How the funds were spent
• Reflections: What worked, what was hard, what surprised you

You may also submit a personal reflection to the shared Reflection DAO archive.

Where to Submit

Each DAO has:

• A proposal submission space: XDAO
• A Proposal Report Form
• A Drive shared folder of 
  • Report and KAT tracker sheet
  • Collected reports 

Please check Onboarding Hub for DAO-specific links of Proposal Report Form.

DAO facilitators will support with reminders and clarity.

DAO Summary Reports

Each DAO is asked to submit:

• First Round Summary Report (September)
• Final DAO Report (October)

These are submitted by DAO facilitators and used to evaluate the progress and outcomes of the DAO as a whole.

All proposals, votes, and expenses are automatically recorded via the DAO’s XDAO platform. DAO Facilitators assist in coordinating reporting for program-level summaries.

📥 DAO Summary Report Templates

Impact Tracking Template 

Facilitators are expected to maintain a running log of DAO impact outcomes using the Impact Tracking Template.

This complements individual proposal reports and ensures program-wide metrics can be tracked clearly.

📥 Impact Tracking Template

WHY IT MATTERS

Proposals and reports allow your DAO to:

• Coordinate actions transparently
• Celebrate accomplishments
• Learn from challenges
• Ensure fair KAT rewards and fund use
• Build trust in a decentralized setting